Corporate and Business Group Transfers

The list will change — that is expected

Headcounts on corporate trips move until shortly before departure, and that is not an exception. Send changes as you get them; as long as the group stays within the booked class it is simply a note. Only when it crosses a capacity limit — 14 for the minibus, 24 for the midibus — does the vehicle change, and with it the price.

The same applies in reverse: if the group shrinks, a smaller class may apply. Ask about it rather than paying the original price for a half-empty vehicle.

Whose name goes on the board

For a group it makes sense that the board shows not the booker's name but that of the person arriving and looking for it — or the company name, if the group knows it. Either goes straight into the name field. Someone booking who is not travelling is the norm in business travel; the procedure is in booking a transfer for someone else.

Several arrivals, one commitment

If the group comes from different cities the same rule applies as for any scattered arrival: one booking per flight, with that flight's number. What differs from a holiday group is the commitment at the other end. If a meeting is waiting on arrival day, tell us the time — then the journey is planned around it rather than rescued afterwards.

Agree the payment before booking

The standard is payment to the driver on the day, or by card in advance if arranged beforehand. For corporate travel the first is often impractical, because the traveller should not be out of pocket. Settle it with us before booking rather than at the vehicle — write to us saying how payment should work and we will tell you what is possible. What the fixed price covers is in how and when you pay.

Stops and multiple destinations

If participants are split across two hotels, or an office is to be called at on the way, each additional stop costs €15 and up to three are possible. Give the addresses in the order you want them, or leave the sequencing to us.

Book the return leg at the same time

This pays off more than with holiday groups, because departures almost always diverge and schedules stay tight to the end. Each departure time gets its own backwards calculation; how it is arrived at is in when should you leave your hotel for the airport. Allow more buffer when a commitment waits at the other end.

Common questions