Collecting a Wedding Party from the Airport

One booking per arrival, not per guest

The unit is the flight. Everyone on the same aircraft belongs in one booking; every further flight gets its own, with its own flight number. That way each arrival is tracked separately, and a delay affects exactly the guests it affects rather than the whole party.

Twelve guests on five flights is therefore five bookings — not twelve, and not one. Note in the notes field that they belong together and we join them at our end. The mechanics are in one group, several flights, and the vehicle classes on the group transfers page.

Who coordinates while you are flying

This is what separates wedding planning from corporate travel planning: the organiser is usually part of the party and is themselves in the air on the critical day. So name a contact person from each sub-group, with a number that works locally — not one central number for everything.

Several properties

Rarely does everyone stay in the same hotel. Two approaches work: separate journeys per property, or one journey with stops — €15 per stop, up to three. Which is better depends less on price than on the hour: after a night flight nobody wants an extra half hour in the vehicle because the other hotel comes first.

If you would rather not set the order yourself, just give us the properties; we sequence them by route and tell you the order beforehand.

Plan the couple separately

If the couple's arrival is meant to be part of the day rather than merely the way to the hotel, plan it as its own journey rather than a line on the guest list. What can be agreed in advance — stops, the name on the board, what is waiting in the car — is on the VIP transfers page and in full in planning a VIP arrival.

The journey home is the harder half

Arrivals can be bundled; departures almost never. After the celebration the party scatters in every direction, often on the same day at three different times. Each departure gets its own backwards calculation — what that means is in when should you leave your hotel for the airport.

So collect return flight details early, ideally alongside the arrival ones. Asking fifteen people for their departure time during the last week of the holiday, while everyone is still celebrating, is the work you can spare yourself here.

What makes an enquiry usable

• Per arrival: flight number, date, scheduled arrival time, number of people.
• The hotel for each sub-group — or the destination, if it is not settled.
• Luggage beyond one case per person, so the vehicle class is right.
• A contact person per arrival, with a mobile number.

What comes back is a fixed price per vehicle. Each journey is paid on its own day, and each booking can be cancelled free of charge up to 24 hours before its pickup time — useful when two guests drop out.

Common questions